Attendees:                   J. Morris, G. Sandilands, L. Reed, G. Falewicz, K. Conran,    

C. Gallagher, K. Wellenstein.

Discussion: Ice Cream Social;

A decision was made to purchase the ice cream from New England Ice Cream.  A price comparison was performed; there will be 2 separate nights for the socials per the principals based on the crowd size.

Sullivan ice cream    $32.00/3 gallon              New England ice cream $16.25/3 gallon

Toppings will include chocolate syrup, whipped cream, Jimmies/sprinkles, and cherries.

The estimates on ordering the ice cream were from the numbers K. Seward provided, 200 for HS and 650 for the middle school. A 3 gallon serves approx. 50 people. 17 tubs were ordered. As of the meeting, T. Lindberg secured 5 volunteers for Wednesday and 9 for Thursday.

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Needed are the names of new home base or changed names.  Sheila Hingorani will ask for volunteers to be Homebase liaisons.

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Staff Welcome Back Breakfast; Monday, August 30^th one hour 8:30 – 9:30.

A sign up sheet will be at ice cream social to ask parents for donations to the breakfast.

Pancakes, fruit, coffee, pastries, juices were some of the suggestions for food.

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Parent welcome back breakfast; Home base liaison will coordinate for a possible 9/24 date, simultaneously will be flyers to advertise the book fair.

Standard form will be created to send to parents with general ideas of what to bring in for the breakfast. (follow up to  meeting;  do not have or know who is the volunteer to coordinate this)

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General information for upcoming school year;  The IACA will not be responsible for the high school dances,  The IACS also has responsibility for  movie night.

Need to create a calendar of listed events to ensure proper communication with the community.   The Calendar can be placed outside the IACA office.

The Next meeting will be September 15 7:00 p.m. at IACS 

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Budget, Gwen Sandilands,

Decision to pay in this calendar year as well in 2010 for the Surpass software for library $515.00.  Vote and second all in favor.  G. Sandilands asked to make motion, C. Gallagher seconded to approve payment.

Motion by G. Sandilands to Vote and Seconded by J. Morris to order additional t-shirts; 50 adult med and 50 adult large.  $400 – J Morris will purchase shirts. The smaller ones will be sold at events to re-coup the funds.  In the future no child sizes will be purchased for events – just adult. The online t-shirt company is Signatures X.

The IACA will ask parents for donations for snacks and baked goods for social events.

The enrichment program and socials are a big expense and are not in the budget.   Need big event to raise money for enrichment.   There is a need to budget $3,600 for one fundraiser event.   A suggestion for a Casino night sometime in March 2010 (March 12^th) was tentatively suggested.  L. Reed to solicit T. Reed, (post meeting note, T. Reed is agreeable to take the function on with help from other member resources) Not a lot of padding in budget.

The fundraiser could be a wine and cheese but the group thought perhaps IACS would do that type of a fundraiser.  Casino night will need license police detail.

A suggestion was made to set up in September a committee for Casino Night.  Additional thoughts were to solicit donations for IACA.   Something should go home by end of Sept to raise money.  Other discussions were for basket raffle and date TBD, Silent Auction, services, cakes, cookies and 50/50 raffle.   Scripts fund raiser – perhaps once per month and twice per month Nov/Dec for the holidays.  Keep stock pile of cards to hand out.  Send out information at ice cream social.

Bookfair.  Ask Jean Hiliker (Bookfairs by Bookends) program for spring.  Barnes and Noble could be an option for HS.  Using Scholastic for fall.

Ask Walter for clarity on the 100% club.

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Should we keep enrichment program was a Yes agreement by the group.  The following was the discussion and decisions;

Bump up to $1200/grade for the 4 middle schools,  HS has only 50 students, do we need to give as much for HS as Mid? Decided $600 for HS for 3 grades.

600 x 3 = $1800,  1200 x 4 = $4800 totals   $6600.00

We need to determine what qualifies enrichment and communicate this information to the teachers.   A suggestion was made to create a reimbursement form for request for money by teachers to be submitted 3 weeks prior to need to ensure vote by IACA.

A few of the decisions were, the enrichment program needs to be for all the students in the grade and cannot be for capital expenditures.  Need to get message out to teachers.  No stipends

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Look at by-laws to see overall longevity of president can be elected for one year.   Subcommittee to look at by-laws to update or amend as necessary.   Articles of corporation are sent in but by-laws do not need approval.   Wait to Sept to vote on committee. 

J. Morris to update web site for IACA tech link.

Meeting was adjourned.  Thank you to Gwen Sandilands for providing her home for the meeting.